All unpaid PO (purchase orders) are listed in the Purchase Settlement menu.
Go to Purchases > Vendor Settlement
Click on Purchase Settlement
Type the first three letters of the name of the vendor. All the vendors with those letters in their name will be listed.
Highlight the specific vendor
On the right hand side, you can see the information of the vendor.
Click on Show Invoice-wise Details. You will be directed to the Invoice details of the vendor.
Open Invoices: Posibolt will return open invoices which have been delivered but not yet paid.
You can select any unpaid PO and quickly settle the amount due.
Allocate Payment To Vendor
Put a tick mark on the open invoice you wish to make a payment for.
In the Enter amount field, type in the amount paid to the vendor. You can pay a percentage or partial invoice amount
You can also allocate payment to multiple invoices
Click on the PAY tab.
Enter amount payable
Enter a Discounted amount, if any.
Select the payment method. CASH, CARD, EFT or CHEQUE.
Enter a transaction number if payment is CARD
For any past date transactions, just enter the past date in the Date of Accounting.
Click on continue.
Show allocated invoices will list all the invoices which are paid to the vendors.
The partially paid amount will be listed under the column paid amount.
Vendor's Ledger List
Click on Show Ledger
Posibolt allows you to quickly view all the vendor's invoices. For a particular vendor, click on Show Ledger. As for any reports, you can add filters and sort the information to identify exactly what you are looking for.