This section allows you to settle payables with the supplier and receivables with the customer.

To access the Payment/Receipt voucher screen you will need to

1. Navigate to the Main menu

2. Click on the Accounting.

3. Click on Payment/Receipt voucher.

Image of the Payment/Receipt voucher screen

The vendor/customer info will be displayed on the right side of the screen

How to create a Payment / Receipt voucher

The document type of AP Payment will allow you to record payment entry and document type of AR Receipt will allow you to record receipt entry.

1. Select the document type.

2. Search the vendors from the Payment To Text box.

3. Choose the invoice number of the order for which payment is being made.

4. Choose the payment type.

5. Choose the account.

6. Choose the auto allocation check box.

7. Put a check on Pay to default account, if you want it to move into default account. Else deselect the box and choose the charge from the drop down.

8. Click on Complete

The upload button in the bottom will allow you to upload the related files from the system.

If you choose receipt, then you can choose customers from the Receipt From Text Box and follow the above steps.

You can also give salaries to your employees using the Payment/Receipt voucher with salary charge.

Payment History

Payment History report displays all the payments made in the system, be it by the customer, for the vendor or for employees.

To access the Payment history you will need to

1. Navigate to the main menu

2. Click on the accounting

3. Click on the Payment history

Image of the payment history screen

• Choose the search criteria from the drop down boxes.

• You can search for the Business Partner Type, that Vendor, Customer or Employees.

• Clicking on the payment number will take you to the details page.

If you enable the “Include Standard/Org Bpartner” checkbox, it will display all standard customer and  branch sales payment details.

If you enable the “Show over payments only” checkbox, it will display only the unallocated payment details.

Press F1 in the keyboard will display the summary of searched details in a popup.

Charge Invoice

We receive services from other business partners, such as couriers, transportation etc. They are recorded in the system and are entered as Expense Invoice. 

To access the Charge Invoice Screen you will need to

1. Navigate to the main menu

2. Click on the Accounting

3. Click on the Charge Invoice

Image of the charge invoice screen

How to create a Charge Invoice

• Enter the first few letters in the text box and it will search and display the matching names of the business partners. 

• Search for the charge or create a new charge. Clicking on ADD NEW charge will display the box

• Enter the amount. If unchecked the option, Amount includes tax, tax will be calculated and the total is displayed.

• If the option is checked, then the amount we entered will be displayed in Total.

• Payment rules can be selected from the drop down.

• Click on submit.

The Split Org to Charge Lines checkbox allows you to select an organization on charge line and add the same charge invoice to multiple organizations(Branches).

The payment for credit charge invoices is done from the Vendor settlement screen.

Charges Report

Charges Report displays all the charge invoices created in the system, be it by the customer, for the vendor or for employees.

To access the Charge Invoice screen you will need to

1. Navigate to the main menu

2. Click on the Accounting

3. Click on the Charges Report

Image of the Charges Report

• Choose the search criteria from the drop down boxes.

• You can search for the Business Partner, that Vendor, Customer or Employees to get a report for the selected Bpartner.

• You can search for the Charges to get a report for a particular charge.

• Clicking on the document number will take you to the details page.

Prerequisite

1. Vendor (The vendor can be created from administration -> Vendor screen)

2. Charges must be created from the maintenance charges screen.

How to create a new charge

The Charges Window defines the different charges that may be incurred. These can include Bank Charges, Vendor Charges and Handling Charges.

Accounts -> Maintain charges

1. Click on the Search button, to view all existing charges.

2. Click on the + sign on the right side of the page to create new charges.

Image of the charge creation screen

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3. Fill the form below. Do not leave the mandatory fields.

Name     : Enter the name of the charge, in the example we gave salary charge. 

Description     : You can give any description.

Charge Amt : Enter the charge amount, or you can give 0. 

Tax Category : Choose the category from the drop down, in example we chose 15%

The Charge Expense Account identifies the account to use when recording charges paid to vendors.

The Charge Revenue Account identifies the account to use when recording charges paid by customers.

4. Click on Save.